NOTICE OF RIGHT TO INSPECT PUBLIC RECORDS
By law, under the New Mexico Inspection of Public Records Act (Act), every person has the right to inspect public records of the North Central Regional Transit District (NCRTD). The Act also makes compliance with requests to inspect public records an integral part of the routine duties of the officers and employees of the NCRTD.
Procedures for Requesting Inspection
Requests to inspect public records should be submitted to the records Custodian (Public Information Officer) located at 1327 N. Riverside Drive, Española, NM 87532, or by calling 505-629-4725 or faxing request to 505-747-6647 or by email to firstname.lastname@example.org
A person desiring to inspect public records may submit a request to the records Custodian orally or in writing. However, the procedures and penalties prescribed in the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. Written requests may be submitted in person or sent via US mail, email or facsimile. The request must describe the records sought in sufficient detail to enable the records Custodian to identify and locate the requested records.
The records Custodian must permit inspection immediately or as soon as practicable; but no later than 15 calendar days after the records Custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a response, in the format by which it was received, explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a response from the records Custodian explaining the reasons inspection has been denied. The written denial shall be delivered in the format by which it was originally received and/or mailed within 15 calendar days after the records Custodian received the request for inspection.
Procedures for Requesting Copies and Fees
If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for documents eleven inches by 17 inches or smaller is up to $1.00 per page per NCRTD fee schedule. Fees to print larger documents as well as other fees for copies are set forth in the NCRTD Public Records Request Policy (Exhibit C). Payment is due at, or before, the time of receipt of the copies requested. A receipt indicating that the fees have been paid for making copies of public records will be provided upon request to the person requesting the copies.